The Department of Art History and Archaeology makes funds available each year to enhance the professional development of our students. Graduate students are invited to submit proposals for funding to assist with their research and travel costs, conference fees, and publication expenses. Please submit one copy to Nancy Rubin, and three copies to Dr. John Klein, Director of Graduate Studies. Deadlines: October 15 for Fall or Winter research or conference support; March 15 for Spring research or conference support; May 7 for Summer research.
As a rule, the Department considers these grants as a means of completing research for the M.A. or Ph.D. thesis, or for presenting papers at professional conferences. Funds may be available, budget permitting, to permit scholarly publication costs, such as reproduction fees.
We encourage students to approach this process with rigor, specificity, and comprehensiveness.
We ask that each application offer:
an intellectual justification for the project or activity to be undertaken and a specific assessment of how this project fits into the larger program of the student's graduate education
a work schedule, accompanied by a specific timetable
evidence of the proposal's viability (acceptance of a paper, notice from a curator or archivist making materials available, etc).
The student should provide a short written assessment of the completed activity for their file. In the case of written work, departmental support of travel should be acknowledged.
Budget guidelines for professional conferences:
Students may generally request funding for only one conference presentation per year. It is highly recommended that if a student intends to seek Departmental support for that conference, that she or he clear the choice of conference with the Director of Graduate Studies or their thesis or dissertation advisor before applying to the conference. Students delivering talks at conferences (in the United States or internationally) should expect to receive no more than $500, plus conference registration fees. Students may propose a more expensive budget, but the merits of the request will be considered on a case by case basis. Transportation amounts quoted in proposals are expected to be budget ticket rates, taking advantage of advance purchase or other discounts.
The $500 is intended to cover transportation and reasonable hotel fees.
Students driving their own cars may ask to be reimbursed at the current university mileage rate, which is the same as the federal mileage rate.
The department does not cover food or drink costs during professional travel.
The department does not cover taxi rides to and from airports, but other forms of public transportation (shuttles, buses, metro) may be reimbursed.
Students proposing travel for research should be aware:
The department does not fund food costs (restaurants or groceries).
Travel as above, reasonable lodging, photocopy costs, museum entrance fees, photography (film and development) for research purposes are all permissible costs for research trips.
Long distance phone calls may not be reimbursed.
Any proposal for a figure over $1000 for an M.A. student, or $1500 for a Ph.D. student requires evidence of the student also applying to funding sources outside the university.
Students may expect at most one grant of funds to help with M.A. research. Priority will be given proposals for Ph.D. level research.
Students should submit receipts including boarding passes immediately after their trip. A travel advance is possible for prepaid airfare and conference registration with receipts. If mileage reimbursement is requested, you must submit a google maps or mapquest printout with your proposal showing the mileage, as well as providing an airfare quote to verify that mileage costs less than the airfare. If renting a car domestically, extra insurance is not reimbursed. No reimbursement can be made for lost receipts.